Job Details

Engineering Administrative AssistantUtilitra
Job Start Date:3/9/2022Type of Position:Full Time
Number of Openings:1
Job Location & Contact:
2511 North 124th Street
Brookfield, WI53005
6183655635
Email
Job Description:
About The Role The Engineering Administrative Assistant will responsible for administrative and clerical tasks, scheduling meetings and appointments, and supporting other staff with organizational tasks. Summary of duties and responsibilities: Review employee timesheets, ensuring time is entered accurately and linked to correct Job/WR Update spreadsheets with new job information and add designers' updates (SEW, FV, Subdivision, Transformer Inspections) Update billing spreadsheets with new jobs and billing information (Unit and LHU Tracking) Complete timesheets and expense forms for staff members Set up new job numbers in Vista for billing and timesheet purposes Track completed unit WR and print sketches for billing Report weekly file clean up hours Upload submitted invoices into PVault (Utilitra's paperless filing system) Enter work request information into SPANS program and tracking in STORMS Fill out Traffic Control Plan forms to request plan and update STORMS and U Drive with final plan Fill out DOT highway permits Track and order office supplies Plan employee picnics and other office celebrations Arrange travel accommodations for field visits Attend meetings and take minutes Clean/maintain general office area
Experience Required:
Education and/or Experience: High school diploma or equivalent 1-3 years of relevant experience in an office setting, preferably in an administrative role Proficiency in Microsoft Office; specifically Excel Ability to learn and work with utility programs/software Willingness to participate in a team environment Ability to work in an outdoor environment as needed Ability to work at project sites requiring an occasional overnight stay Excellent verbal and written communication skills Valid driver's license
How to Apply:
Apply by going to https://utilitra.aaimtrack.com/jobs/
Application Deadline:
Jan 01, 1900
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